If you’re planning branded merch, promotional products lead times can make or break your event date. Use this quick guide to stay on schedule.
Standard Promotional Products Lead Times
Most items ship 2–4 weeks from proof approval. After production, add transit time. Complex projects—like multi-location prints or kitted sets—often need extra days.
Rush & Peak Seasons: Promotional Products Lead Times
On a tight clock, many items offer 24–72 hour production after proof approval. Rush options narrow choices and increase costs, so plan ahead—especially during spring shows (Feb–May) and Q4 gifting (Sept–Dec) when promotional products lead times stretch.
What “Proof Approval” Actually Starts
The timeline begins after you approve your virtual or pre-production proof. Review imprint size, placement, and color calls to avoid reproofs that extend promotional products lead times.
Shipping Basics (So You Don’t Cut It Close)
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Ground: usually 3–5 business days domestically
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Expedited: 2-day or overnight (higher cost)
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Trade shows: ship to the advance warehouse when possible
How to Avoid Rush Fees
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Have vector art (AI/EPS/PDF) ready
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Decide imprint locations up front
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Confirm your in-hands date and ship-to before ordering
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Approve proofs quickly—same day if you can
Need help matching your date and budget to what’s realistic? The Gift Planner can map options to your timeline with no product hunting on your end. Give us a call at 602-526-0963 or visit thegiftplanner.com
